Project Management
Dedicated Project Management for Healthcare Associations
Healthcare associations serve an important mission to improve the quality of life for patients and providers around the world. With project management services from TriStar, you and your team can focus on that mission while we focus on everything else. Our dedicated project managers bring a depth of resources and experience to ensure things go smoothly for your association in the convention center or event space and within hotels, airports, and other out-of-home marketing efforts related to your event.
Let TriStar’s Project Managers Do the Heavy Lifting
The project managers at TriStar are detail-oriented, organized problem-solvers who are happy to take full responsibility for ensuring your meeting’s success. We built our experience in the high-stakes, fast-paced world of association events and developed a reputation for delivering excellence. We apply the “3 C’s” of project management to ensure success: Collaborate, communicate, and coordinate. From onsite details to cost management and more, we can take on any challenge and succeed.
Our project managers spend each day cultivating and strengthening relationships with clients, advertisers, and vendors. Because of this, they’re extremely skilled at multitasking and understand how to provide an unmatched level of customer service.
A Collaborator You Can Count On
When you partner with TriStar for project management services, you can trust in our long history of getting things done the right way. One of our primary values, and one that truly shines with every project manager at TriStar, is our commitment to collaboration. Success for all parties is built on strong, mutually beneficial relationships, and your success is our success. We’re here to serve as liaisons between clients, advertisers, vendors, and event-city hotels.
Clear Lines of Communication
The key to any great collaboration is simple: Communication. Whether managing your association’s annual meeting or coordinating other event types, our project managers keep the lines of communication open and clear. Our experience has taught us the importance of ensuring advertisers understand the specifications, deadlines, and submission process related to your needs. We work with you and your stakeholders to ensure specifications are met in a timely manner and that you’re able to approve all decisions and materials. When changes are needed, we’re flexible and responsive enough to accommodate them and ensure everything is implemented to your satisfaction.
Coordinating On-Site Print & Digital Placements & Distribution
One of the most important aspects of project management for healthcare associations is ensuring everything is well coordinated. This means providing quality control for all publications and products before and during your meeting, being on-site at your events, and personally checking all convention center, airport, hotel, and city-wide tactics to ensure everything is accurate.
Managing Your Digital Domination
You can trust our project managers’ proficiency in digital display needs. We ensure the flow of information stays correct from concept to execution and give your association the final word on all materials. This means event advertisers comply with your policies and guidelines, so the messaging aligns with your expectations within all city-wide digital ad spaces.
Convention Center Project Management
Once your TriStar project manager hits the ground for any on-site work, they’re off and running. This means personally ensuring that every advertising tactic is accounted for in any applicable settings, and in the rare cases when something is not accurate, your project manager contacts the vendor to correct any issues. Over the years, we have developed and fine-tuned an efficient and streamlined process for all on-site project management tasks.
Contact Us and Get Started Today
For more information on how to start generating revenue with TriStar as your partner, or for general inquiries:
For advertisers looking to reach healthcare professionals or for questions regarding advertising materials:
The Benefits of Expert Project Management
By choosing a partner like TriStar for your project management needs, your healthcare association gains access to major benefits as we leverage our specialized skills, knowledge, and relationships to enhance the efficiency and effectiveness of your projects.
Expertise and Experience
Project management is a specialized field that requires knowledge and experience in planning, executing, and overseeing complex projects. At TriStar, we have the bandwidth and resources to manage your projects successfully. Additionally, our project managers bring a combined ___ years of experience in the field, which helps them collaborate closely with all TriStar teams and external stakeholders throughout the entire process to ensure specifications and deadlines are met.
Resource Allocation
Healthcare associations often need more resources, including staff and time. By partnering with the project management experts at TriStar, you can allocate your internal resources more efficiently to your core activities while entrusting project management responsibilities to us. We’ve got extensive knowledge on the various stakeholders surrounding event spaces and are always researching new and innovative ways to leverage our resources for your benefit.
Objective Perspective
TriStar’s project managers can provide an unbiased and objective perspective on your project, which can be valuable for identifying potential issues, risks, and opportunities to ensure nothing is overlooked.
Specialized Knowledge
Healthcare association events require specialized knowledge or experience in areas such as healthcare regulations, compliance, and industry standards. When you partner with TriStar, our project managers bring this necessary expertise to the table.
Scale and Complexity
Some projects within healthcare associations are large and highly complex. They may involve multiple stakeholders, departments, and external partners as well as hundreds of ad units and assets. We have experience in managing such large-scale projects effectively, having delivered consistent results for association partners over 20 years of service.
Time Efficiency
TriStar’s project managers can mobilize quickly, which can be especially valuable for time-sensitive projects or when the association lacks the capacity to start the project promptly.
Risk Mitigation
Experienced project managers are skilled in identifying, mitigating, and managing risks associated with a project. They can help healthcare associations navigate potential pitfalls and ensure that projects are completed on time and within budget.
Accountability
Our project managers provide an additional layer of accountability. They are responsible for project outcomes and can ensure that project goals and milestones are met, while maintaining flexibility within the workflow. Project managers create a customized production schedule for every single tactic and ensure those schedules are adhered to.
Scalability
Healthcare associations may have varying project management needs over time. Partnering with TriStar for external project management grants you access to our ability to scale up or down as needed, shouldering the lift for projects large and small.
Cost Savings
While it may seem counterintuitive, in some cases, partnering with external project management experts like those at TriStar can lead to cost savings. We not only optimize project processes, reduce inefficiencies, and minimize costly mistakes, we also have the bandwidth to ensure backups in place specifically for what you need in any situation.
Focus on Core Activities
Healthcare associations often have a primary mission related to healthcare advocacy, research, or education. By outsourcing project management around your event to TriStar, you can maintain focus on core activities while knowing that your projects are well-managed.
ABOUT TRISTAR
TriStar is a full-service marketing agency serving healthcare associations. Our custom media solutions bring association and industry supporters together in mutually beneficial ways, delivering amazing experiences for members and meeting attendees. This includes engaging journalistic content that reaches audiences via diverse channels. We build non-dues revenue with our proprietary royalty-share model by leveraging our experienced sales team and extensive industry knowledge for end-to-end services across media channels. Our partners benefit from risk-free collaboration on marketing and planning for events and beyond, supported by our industry resources and tailor-made strategies.
